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Retail Shop Information for Artist Members

Updated February 10, 2024

Salem Arts Association offers several opportunities for artist members to share their artwork with the community. One is our Gallery Shop at Salem Arts Association for retail sales. We invite all artist members to submit your creations for sale.

Gallery Shop Submission Information

Scheduled take-in dates will be announced in our emails to members and on our calendar of events with opportunity to refresh our shop inventory and to bring in new artwork or to remove/replace older artwork inventory. 

  • At the discretion of our retail shop committee chairperson, appointments may be arranged for take-in of artwork. 
  • Each Salem Arts member submitting work must agree to our Artist Agreement in their member profile to display artwork. 
  • Email with questions or to request an appointment.

    Inventory Guidelines

    Gallery Shop Items should be priced at no higher than $500.00.

    Artists are encouraged to have a an Artist Bio/Statement at the time of submission if not already on file. You may provide a one-page file with your information or request we use your artist online profile information. PLEASE make sure your your online profile is up to date.

    Members may submit any combination of the following categories for the shop: (This is total inventory including items already in stock)

      • 5 pcs. of framed artwork or wall hanging (36” maximum size)
      • 8 pcs. of  ceramic, pottery, glass, sculpture.
      • 10 pcs. of  clothing or wearable fashion accessories.
      • 10 pcs. of  stand-alone jewelry.
      • 10 pcs. of matted prints
      • 20 pcs. cards, or publications.

    Artwork Presentation MUST adhere to our framing guidelines for acceptance. Unframed prints must be matted and in a protective sleeve. 

    Inventory Drop Off for the Salem Arts Shop dates generally coincide with the same dates and times associated with the Gallery Call for Art schedule. 

    There are no fees for members to drop off work for the shop.

    Please consider the season and exhibition themes when selecting your work for the shop.

      • Sunday February 25 from 12:00 to 4:00 PM
      • Sunday April 7 (By Appointment Only)
      • Sunday May 19 from 12:00 to 4:00 PM
      • Sunday June 23 from 12:00 to 4:00 PM
      • Sunday July 28 from 12:00 to 4:00 PM
      • Sunday September 8 from 12:00 to 4:00 PM
      • Sunday November 10 from 12:00 to 4:00 PM
      • By Appointment: email


    Sales will be handled by the Salem Arts Gallery Shop Volunteers. A Commission of 35% of the selling price is required of Salem Arts Association member artists and will be subtracted from the price before payment. Payment of 65% of the selling price will be issued to the artist by check, generally during the month following the month of the sale (generally within 60 days).

    If your membership expires while your work is on display it will be removed or subject to the non-member sale commission rate of 50%


    Tax Forms

    Salem Arts Association is required by law to submit 1099’s to the IRS from artists with sales, awards, or other payments for amounts totaling $600 or greater during a calendar year. A 1099 will ONLY be sent to the IRS if the total payment to an artist equals or exceeds $600. 

    To facilitate this, we require completed W-9 forms prior to making any payments. Artists are asked to complete a W-9 form, or validate that current W-9 form information is accurate, when asked following any sale. Artists are required to inform Salem Arts Association of any changes to address or other related tax form information. 

    Selling artists can check with your tax advisor for advice regarding claiming commissions as tax-deductible donations to the extent allowable by law.

    Download the form using the link below and deliver in person, mail to Salem Arts Association at 159 Derby Street, Salem MA 01970, or email to

    Download IRS FORM W-9 HERE

      Please contact with questions.


      ALL Artists who display are required to volunteer  3 hours PER MONTH for the Salem Arts Association.  To find volunteer opportunities, please visit our Gallery Volunteer page for more info. Email with questions or requests to be waived of shop volunteering requirements due to health or disability issues.  

      Sign up to volunteer here

      How to Submit Inventory Information

      Here's the summary version. Please read the details below very carefully. 

      1. Download the inventory form and fill out all the details using your computer
      3. Your inventory number should begin following the number used on your previous take in (even from a previous year). If you don't know the number email us and we can let you know. If you're submitting for the first time start with "001".
      4. Email your forms to us at prior to drop off date.
      5. Print your spreadsheet to bring it to us at the scheduled take in time. 
      6. IF you cannot print let us know when you send the files and we will have them printed for you at the gallery. 
      7. Make sure your name, artwork title, and price are attached to the back of your artwork. 
      8. Bring your items to the gallery for the scheduled take in time.

      Details - PLEASE READ

      Inventory sheets will need to be filled out and updated when entering or removing artwork. 

      Download Inventory Spreadsheet

      Download Excel: YOURNAME-SAA-shop-inventory-spreadsheet.xlsx

      Download Instruction PDF: gallery-shop-inventory-instructions.docx

      Send us the actual spreadsheet file!


      Using Excel (Microsoft Office) on PC, Windows, or Mac

      • Download the spreadsheet file to your computer.
      • Open with Inventory Spreadsheet file using Microsoft Excel software on your computer.
      • Edit as per instructions below
      • "SaveAs" with file name to include your first and last name (replace "YOURNAME")
      • Print the file to bring with you
      • Email the file to

      Using "Numbers" software on a Mac or iPad

      • Download the spreadsheet file to your Mac.
      • Open the Inventory Spreadsheet file using "Numbers" software on your Mac
      • Edit as per instructions below
      • "SaveAs" with file name to include your first and last name (replace "YOURNAME")
      • Then "Export To" (under the FILE menu) to Excel format.
      • Save theExcel format on your Mac
      • Print the file to bring with you
      • Email the file to

      Using "Google Sheets" on any web browser (Chrome, Safari, Edge, Etc)

      • If you do not have a spreadsheet app on your device, you can use "Google Sheets".  Just save the spreadsheet to your device, go to "google sheets".  
      • Click the "Go To Sheets" button on the info page
      • Start a new blank sheet. click "File->open>", then "upload" and select the saved file. 
      • Choose "Open With" goole sheets the top the Inventory Spreadsheet screen
      • Edit as per instructions below
      • Select FILE > Download > Microsoft Excel (.xlsx)"
      • Rename the file to include your first and last name (replace "YOURNAME")
      • Print the file to bring with you (FILE > Print)
      • Email the file to

      Using Mobile Phones or Tablets

      • Microsoft Office offers Excel apps for iPhone, iPad, and Android. 
      • Follow "Excel" instructions above
      • Print the file to bring with you
      • Email the file to

      If All Else Fails

      • If you really cannot produce a spreadsheet, you can click here to print this form, then fill it out and someone at SAA will help you create the spreadsheet on one of our computers.

      • Artist: Type your full name in the box next to Artist (replace instruction text).
      • Initials: Type your initials in the box - e.g. Mary Elizabeth Jones = MEJ.  This is also the first part of your inventory ID,  (replace instruction text).
      • Inventory ID: This is your 3 initials, then a dash, then item number.
        • Your inventory number should begin following the number used on your previous take in (even from a previous year). If you don't know the number email us and we can let you know. If you're submitting for the first time, or it's been longer that one year ago start with "001"
        • Item numbers use consecutive three-digit numbers. (example: 001, 002, 003, etc). Each time you drop off new items continue numbering where you left off on your previous inventory form. Do not add to old forms. always start with a new inventory form . 
        • Each UNIQUE item MUST have a unique inventory ID. 
        • For example, Mary Elizabeth Jones with three pieces in February would be:  MEJ-001, MEJ-002 and MEJ-003.  BE CAREFUL TO BE CONSISTENT WITH YOUR INITIALS.
      • New Quantity: Enter the quantity of the item you are submitting
        • Items with same title, description, and price may be entered with ONE inventory ID and appropriate quantity (e.g. same note cards)
      • Shop or Exhibit: select “Shop”
      • Title: Provide a title for each item (no quotation marks). This information will be displayed on tags and online shop with your name.
      • Description: Enter a description of the item. Include a detailed description of medium, materials, framing, and size (inches).
      • Price: Enter the price in dollars and cents.
      • Taxable: Enter Taxable, Yes or No.  Clothing is non-taxable. Most other things are taxable. 
      • Date In: Enter the Drop off Date
      • File Name: Change the file name to include your first and last name

      Drop Off at Salem Arts 

      Deliver inventory to shop, along with a printed copy of the completed Shop Take-in Form on designated drop off day or by appointment.

      If you can not print please let us know when you send your files and we can print at the gallery during take in times.

      • Make sure your name, artwork title, Inventory ID, and price are attached to all of your items. 

      Email with questions or to request an appointment.

      The Gallery Shop will make every attempt to give equal display opportunity to all artists accepted. However, it is a juried decision on acceptable art and will also depend on space available. Decisions are made solely by the retail shop committee.

      Want to become an member?  Join online!
      Need to update or renew your membership?  Renew online!

      Questions and Suggestions

      Please email (retail questions) or (exhibit questions). 

      This is YOUR gallery, so help us make it the best it can be!

      Salem Arts Galleries and Gallery Shop

      Hours of operation:

        • Saturdays and Sundays - 12:00 to 6:00 PM
        • Monday Holidays during Peak Season (Labor Day, Columbus Day)


      159 Derby Street, St. Salem, Ma

      Phone: (978)-745-4850





      © 2007 - 2024,  Salem Arts Association is a 501(c)(3 )non-profit organization

      159 Derby Street, Salem MA 01970